Posted: Saturday, January 20, 2018 2:29 AM
Areas of Interest:Admin Support
BOK Financial (BOKF), Headquartered in Tulsa, Oklahoma, BOK Financial Corporation (NASDAQ: BOKF) is a top 25 U.S.:based financial services holding company with operations in ten states : Oklahoma, Texas, Arkansas, Arizona, Colorado, Kansas/Missouri, New Mexico, Nebraska and Wisconsin. The company began more than 100 years ago in Tulsa and has successfully diversified into a variety of industries, businesses and geographies.
The Executive Assistant to ELT provides advanced secretarial and administrative support to members of the Executive Leadership Team; exercises considerable discretion in the performance of duties and responsibilities; interacts with executive management team relating to activities of Bank:wide interest, including board meetings, and merger and acquisition activities. Primary duties and responsibilities include: allocating ELT's available time to ensure high priority objectives are accomplished, initiate frequent discussions with ELT to prioritize objectives, scheduling requirements and potential conflicts; effectively block scheduled meetings and phone calls to reduce adverse impact on achieving higher priority objectives; place special emphasis on organizing involvement in the business development process, acquisition support, and other defined objectives; prepares correspondence, reports and memoranda.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
:Coordinates and maintains ELT's calendar to ensure that high priority objectives are accomplished; scheduling includes factors and requests from Tulsa community leaders, heads of companies, outside boards ELT serves on, BOK chairman, BOK executive management and officers; reschedules meetings and appointments when necessary with little or no direction when required without interfering with business objectives; acts as communications liaison bank:wide.
:Makes frequent routine and complicated decisions on ELT's behalf pertaining to external and internal incoming mail and phone calls; ensures follow up on external and internal appointments and correspondence.
:Often times serves a liaison between the company and ELT in order to ensure the ELT's time is spent on matters of great significance.
:Initiates organization of upcoming customer events/trips. Prompting on invites, preparing and handling agenda information, maintain files on event history for future opportunities. Extends invitations on ELT's behalf for entertainment in written form and via telephone communication.
:May manage one or more Administrative Assistant. Manages the work flow, tasks for the day and duties to be performed for special events.
:Performs special projects as assigned; assists ELT with executive level employment offers in preparation of offer materials.
:Stays abreast of office procedures, public relations functions, BOK consumer programs and ensuring Executive's participation when appropriate.
KNOWLEDGE, SKILLS and ABILITIES:
:Advanced knowledge of file maintenance, English grammar, appropriate standards regarding letters, memorandum, composition, and proper telephone etiquette
:Advanced PC and software application skills; includes GroupWise Scheduler, Quattro Pro, and Word
:Excellent understanding of bank operating practices and procedures
:Advanced interpersonal, verbal, and written communication skills
:Advanced organization skills; ability to handle multiple complex priorities simultaneously in a competent and professional manner
:Ability to work with data/information requiring a high degree of confidentiality
:Ability to work on time:sensitive issues with poise
:Ability to interact with members of the Board with the utmost professionalism
:Ability to keep personal matters of the Executive confidential
:Ability to handle personal finances, calendar and tasks for the ExecutiveThis level of knowledge is normally acquired through completion of a Bachelors Degree in a Business related fiel
• Location: Tulsa
• Post ID: 19313282 tulsa